May 2019 Meeting Minutes

 Meeting Minutes
Date: 5/1/19

1. CALL TO ORDER
   1. Time – 4:08pm
   2. Location – VHV, Winooski  

2. ROLL CALL

3. APPROVAL OF MINUTES
   1. Prior Minutes Approved
4. REPORTS
   1. President
      1. Recognition for Ray as “Welcoming Committee”
         1. Brent investigated golf club head cover – no good options
         2. Checked out VT Gift Barn – also no good options
         3. Will review ideas with VT Trophy
         4. Possible recognition at golf event in Aug.
         5. Maybe offer to cover costs for Ray
      2. Tax return
         1. EIN Tax postcard – filed on old EIN number
         2. Missing documentation of what was filed
         3. Option to refile
         4. If tax status is lost hard to get back
         5. Brent will respond, may call Montpellier phone number

• Newsletter
  1. Template is now set up and Nick has sent some newsletters this year
  2. Key for next year is for content to be created by officers and committee chairs and submitted in a timely manner.
  3. Keep for next year/ newsletter should have:
     1. Meeting summaries
     2. Photographs
     3. Program
  4. Treasury
     1. $13,202.57 balance
     2. Holiday inn – missing invoices, Nick obtained and Courtney paid
     3. $704 last meeting (25 ppl) $935 prev. meeting (35 ppl)
     4. Reimbursed Charlie for pres. Elect training
  5. April meeting recap:
     1. 25 attended, 7 surveys
     2. Mixed reviews, comments mostly noted lack of HVAC connection
     3. Tonight – make verbal bridge to HVAC w/ electric cars; RSVP 25 currently
  6. June Fun event
     1. Sponsors – waiting on logos
     2. Looking to get head count for teams soon
     3. Sponsors to cover food ~$580 for 60 ppl
     4. In past less commonly seen members attend June event
     5. Corn hole sets, 5-6 found for borrowing, looking for 4-5 more sets
     6. Park closes at dark
     7. Event typically ends 5pm or so
     8. Sandwiches at check-in/ noon / 12:30 start
     9. Tom Dacres reserved pavilion
     10. To help RP $60 per team
     11. $30 per person team or no team – easier registration
     12. Prizes = trophies
     13. Emcee covered
     14. Profits go to RP
     15. Volunteers
  7. Committee chairs
     1. Charlie – responsible as President
     2. Some chairs already filled (MP, YEA, SA), others still to do (RP)
  8. Resource Promotion
     1. Rick no longer able to fulfill role due to personal difficulties
     2. RP currently:
        1. 8 weeks – $4,000 low: $6615 goal, $2714 raised, off $635 from last year
        2. ASHRAE RP.com – Generate report
        3. RP calls divided by group – Maybe 40 calls

5. ADJOURNMENT – 4:53 PM

Minutes Recorded By: Gwendolen St.Sauveur, edited by Nick Thiltgen
These minutes are the writers understanding of the discussions involved.  If there are any exceptions taken, or omissions, please notify the writer immediately.

Acronyms, For Reference
BOG – Board of Governors
CTTC – Chapter Technology Transfer Committee
GGAC – Grassroots Government Advocacy Committee
RP – Research Promotion
MP – Membership Promotion
ECC – Electronics Communications Committee
SAC – Student Activities Committee
YEA – Young Engineers in ASHRAE
CRC – Chapters Regional Conference
CIQ – Chapter Information Questionnaire
MCO – Management By Objective
PAOE – Presidential Award of Excellence