March 2019 Meeting Minutes

 

3/20/2019 BOG Meeting Minutes  

1. CALL TO ORDER
   1. Time – 4:10pm
   2. Location – Holiday Inn, Williston Rd

 

2. ROLL CALL

 

Role	Name	Company	Present
President	Nick Thiltgen	VEIC	X
President Elect, CTTC	Charlie Carpenter	VEIC	X
Vice President, CTTC, GGAC	Greg Deutscher	VHV	X
Secretary	Gwen St. Sauveur	D&K
Treasurer	Courtney Hart	VMI
BOG	Brent Weigel	Hallam ICS	X
MP	Scott Sullivan	Siemens	X
BOG	Rob Ward	VHV	X
BOG, GGAC	Dick Wilcox	VHV	X
BOG	Mary Jane Poynter	VEIC	X
BOG, Student Activities	Leo Sprinzen	VMI
Historian	Michael Cook	ARC	X
BOG	Tom Zoller
RP	Rick Stehmeyer	CX Associates
YEA	Tate Colbert	CX Associates	X

 

 

3. APPROVAL OF MINUTES
   1. Prior Minutes Approved
4. REPORTS
   1. President
      1. Sponsorship
         1. Gold: VHV, VMI, CTI
         2. Silver: D&K, EVT, Urell, Cx Associates
         3. Should membership promotion or RP be chair of this next year?
         4. How many free tickets are given out?
      2. Update: Ray Hickey no longer serving as greeter; Tim Houle has taken over.

• Newsletter: 2 sent this year; data from MailChimp indicates a good rate for opens and clicks.

1. Nominating committee: Vote will occur during April meeting.
2. 40 RSVP for tonight – may need to start charging for no shows
3. Chapter service award for Rack Hickey – Brent will do officially with Society or unofficially

1. Treasury
   1. No Update
2. Committee chairs
   1. YEA Night – Tonight, Tate has short presentation
   2. Student Activities
      1. April – Could this be promoted with other organizations? (IEEE?)
      2. Student Night – Awards will be given

• CTTC
  1. May – EV demo at Burlington Electric or Green Mountain Power in Colchester
     1. Some concern about commercialism – need to be careful
  2. June – Corn hole tournament
     1. Location – Airport Park, Colchester
     2. Tom Dacres can reserve, since he is resident
     3. Expenses:
        1. Food
        2. Venue

• Corn hole set ups – buy/ borrow/ build?

1. Insurance/ waiver
2. Portable toilets?
3. Trophies

1. Income – Not critical to make money at event; need to cover expenses
   1. Team registration ($100 per team?)
   2. Ask vendors/ contractors to sponsor

• 50/50 raffle

1. Corn hole board advertisement via logos
2. Flyer note – proceeds go to?

1. Sponsorship?
2. Foods?
3. Clarify that event is not family friendly
4. Advertise, flyer, newsletter, website

1. Membership Promotion
   1. Coordinate W/ Scott, should we discuss different ASHRAE membership levels? Member, associate, affiliate, student – cheaper $53+$25

 

5. ADJOURNMENT – 5:06 PM

 Minutes Recorded By: Charlie Carpenter
These minutes are the writers understanding of the discussions involved.  If there are any exceptions taken, or omissions, please notify the writer immediately.

Acronyms, For Reference
BOG – Board of Governors
CTTC – Chapter Technology Transfer Committee
GGAC – Grassroots Government Advocacy Committee
RP – Research Promotion
MP – Membership Promotion
ECC – Electronics Communications Committee
SAC – Student Activities Committee
YEA – Young Engineers in ASHRAE
CRC – Chapters Regional Conference
CIQ – Chapter Information Questionnaire
MCO – Management By Objective
PAOE – Presidential Award of Excellence