December 2018 Meeting Minutes

 Meeting Minutes
Date: 12/5/18

1. CALL TO ORDER
   1. Time – 4:05pm
   2. Location – Holiday Inn, Williston Rd
2.  ROLL CALL

3. APPROVAL OF MINUTES
   1. Prior Minutes Approved

4. REPORTS
   1. President
      1. Website Update
         1. Rachel made many updates, still some work to do
         2. Rachel offered to take over this role in the short term
         3. Looking for someone for long term – have money in budget
            1. Greg’s brother perhaps interested
         4. Newsletter – will use MailChimp template – all ready to go
         5. Sponsors page – critical to update immediately
         6. To do – remove photo of updater on site (currently Blaine)
      2. Nominating Committee
         1. 3 people – only 1 can be from current BOG, 2 must be from general members
            1. January – committee begins to put together next years officers/BOG
            2. May – Vote
         2. Next BOG – Vote/ form nominating committee
      3. Treasury
         1. Received income w/ 3 companies @ silver level sponsorships – 3 x $400 = $1,200
         2. Initial estimate were for 10 companies at various donation levels, resulting in revenue of $3,900.

• Important to lock-in gold or platinum sponsors now as there are only 5 or so meetings left for year, and that level results in their logo being displayed at 5 meetings.

1. Current sponsorship results in logo displayed at meetings & logo displayed on website
   1. Brainstorming for future –
      1. Let sponsors talk to group for a few minutes as long as no commercialism; perhaps talk reviewed by BOG member & only for platinum donators
      2. Offer students to submit resumes – platinum donating companies get access to such resumes
   2. Spread out calling of 35 companies among all of BOG – Nick to email group
2. Committee chairs
   1. YEA
      1. MBOs – done
         1. Increase YEA membership by 20%
         2. 3 Reach out events – including tonight after meeting meet & greet
      2. January – YEA promotion
      3. April / May specific YEA meeting
   2. Historian
      1. To issue invite to form anniversary committee
      2. To add to Website
         1. Archive posts
         2. Info for anniversary event
      3. Chapter formation 1969 vs 1970
         1. Agreed date of Oct. 2^nd 1970
      4. 50 year anniversary party 2020
         1. Invite ASHRAE President
         2. Past Presidents
         3. Special meeting
      5. Committee needed to get the ball rolling on party planning
         1. Announce at January meeting

• Student Activities
  1. Idea – post resumes to website – free? Note: job postings we charge for
     1. Resume thoughts – contact, addresses removed, privacy issues?
  2. VTC sending 7 students to ASHRAE Event
     1. $2,000 from CVC – already in approved budget
     2. $4800 from VTC student council
  3. CTTC
     1. 30 or so people attended last meeting
     2. Tonight – Rick, control sequences
     3. January – 9^th Wednesday – Eveline, Cx Associates – CBES HVAC
     4. February – Better Buildings by Design Conference
        1. Special rate ($60) for ASHRAE CVC members – Pay online
        2. Covers two afternoon sessions & social event 1pm -7 pm (no lunch)
        3. Vs regular full day rate of $200
        4. No cost or revenue for CVC
        5. To do – Gift for DL
     5. March – 10 min YEA intro & Open – possible VGBN joint tour of Suncommon
     6. Looking to coordinate w/ VGBN, but their yearly galla is in March
     7. April – Electrical vehicle demo day
     8. May – Distinguished lecturer? – Kitchen Ventilation
     9. June – Fun event
     10. Potential Event – 6-8 Hr VRF – Dakin offer to speak for CVC
         1. March or May?
         2. Service vs Design
         3. To verify if presentation can be tailored to designers and can it be product- free non – Dakin specific & still a complementary presentation?
         4. Cut down length of presentation
         5. CVC member review slides
            1. Paste ASHRAE logo over manufacture logos if needed

  ADJOURNMENT – 5:04 PM

Minutes Recorded By: Gwen St.Sauveur, Edited By: Nick Thiltgen
These minutes are the writers understanding of the discussions involved.  If there are any exceptions taken, or omissions, please notify the writer immediately.

Acronyms, For Reference
BOG – Board of Governors
CTTC – Chapter Technology Transfer Committee
GAC – Government Advocacy Committee
RP – Research Promotion
MP – Membership Promotion
ECC – Electronics Communications Committee
SAC – Student Activities Committee
YEA – Young Engineers in ASHRAE
CRC – Chapters Regional Conference
CIQ – Chapter Information Questionnaire
MCO – Management By Objective
PAOE – Presidential Award of Excellence