October 2019 Meeting Minutes

Meeting Minutes
Date: 10/2/2019 

1. CALL TO ORDER
   1. Time – 4:32
   2. Location – VEIC Office, Lakeside Ave, Burlington
2. ROLL CALL
   

   Role	Name	Company	Present
   President	Charlie Carpenter	VEIC	X
   President Elect, CTTC	Greg Deutscher	VHV
   Vice President, CTTC	N/A	–
   Secretary	Mallory Fisher	VHV	X
   Treasurer, YEA	Tate Colbert	Cx Associates	X
   BOG	Mary Jane Poynter	VEIC
   BOG	Brent Weigel	Hallam ICS	X
   BOG	Rob Ward	VHV
   Government Affairs, BOG	Dick Wilcox	VHV	X
   Electronic Communications	Rachael Mascolino	VEIC
   Resource Promotion, BOG	Nick Thiltgen	D&K	Phone
   Student Activities	Dillon Delano	NE Air Systems	X
   Historian	Michael Cook	ARC	X
   Membership Promotion, BOG	Scott Sullivan	Siemens	X

3. APPROVAL OF MINUTES –
   1. September BOG Meeting minutes are Approved
4. REPORTS
   1. President –
      1. Review Chapter By Laws
         1. President Needs to Sign by Nov 1^st.
      2. Ideas for Vice President
         1. Ben Fowler – Brent to follow up.
         2. Mike Gifford- Vermont Gas – Charlie to follow up
         3. MBO’s due by October 1st, 2019 for each Chair
            1. Closed – All people involved completed their portion.
   2. Secretary – Will summarize monthly meetings for Newsletter.
      1. Please assign to another ASHRAE member if cannot attend presentation.
   3. Treasurer – Balance is $15,444.89
      1. Currently no expenses, need Holiday Inn receipt from September 4^th – Charlie to follow up.
   4. CTTC – Fund raising, PDH Certificates, and events.
      1. Greg to get list of monthly meetings for the year to Charlie.
      2. Send schedule to Region 1 for Excom schedule meeting.
      3. Set up Meeting date for each Chair
         1. Membership Promotion, RP, YEA
         2. Nick Suggested RP Night in November
         3. Other Chair’s interested: History, GAC, Student Activities…
      4. Greg to send out PDH Certificates for September and October meeting.
      5. Nick is working on fund raising from sponsors.
   5. EC – Officers please send headshots and Linked In info. We’d like to add this to our website. Send to Rachael or Charlie.
   6. RP/Sponsorship – Nick made a pie chart showing where money goes.
      1. New Sponsorship section to website
      2. Nick to explain difference between sponsorship and research promotion, and where the money goes
         1. November Meeting would be great time or this.
      3. Full Circle & Full Circle Plus
         1. $100 due by Mid-November from all applicable board members – goal to achieve full circle plus.
   7. GAC – Group huddle on 10/10 involving Dick, Mallory, and Rob.
   8. Student Activities – Budget and involvement.
      1. VTC budget meeting – didn’t go well – more on how the chapter can be supported
      2. Dillion is advocating for more involvement.
   9. Historian – Charter states October 1970 was CVC’s beginning.
      1. Committee for 50^th Anniversary of chapter will be Mike Cook, Tom Zoller and Dick Wilcox & Tom Dacres Jr.
      2. Could get next year’s Society President to join if we book him soon.
      3. Event planning, Dick to check on hotel availability.
   10. MP – Upgrade membership levels – Scott to reach out and accumulate a list of members who need to renew or upgrade membership.
   11. YEA – YEA involvement and activities
       1. Goal to get CVC member to YEA event. Money in budget.
       2. Bike & Trivia event – Tate to work with Greg on event ideas.
5. New Item:
   1. Brent to be reimbursed for plaque
6. ADJOURNMENT – 5:11

Minutes Recorded By: Mallory Fischer
These minutes are the writers understanding of the discussions involved.  If there are any exceptions taken, or omissions, please notify the writer immediately.

Acronyms, For Reference
BOG – Board of Governors
CTTC – Chapter Technology Transfer Committee
GGAC – Grassroots Government Advocacy Committee
RP – Research Promotion
MP – Membership Promotion
ECC – Electronics Communications Committee
SAC – Student Activities Committee
YEA – Young Engineers in ASHRAE
CRC – Chapters Regional Conference
CIQ – Chapter Information Questionnaire
MCO – Management By Objective
PAOE – Presidential Award of Excellence