November 2019 Meeting Minutes

 Meeting Minutes
Date: 11/6/2019 

1. CALL TO ORDER
   1. Time – 4:37 PM
   2. Location – Holiday Inn, Conference Room
2. ROLL CALL
   1. President Charlie Carpenter VEIC
      President Elect, CTTC Greg Deutscher VHV
      Secretary Mallory Fisher VHV
      Treasurer, YEA Tate Colbert Cx Associates
      BOG Mary Jane Poynter VEIC
      BOG Brent Weigel Hallam ICS
      Government Affairs, BOG Dick Wilcox VHV
      Resource Promotion, BOG Nick Thiltgen D&K
      Student Activities Dillon Delano NE Air Systems
      Historian Michael Cook ARC
3.  APPROVAL OF MINUTES
   1. October Meeting minutes are Approved
4. REPORTS
   1. President –
      1. Ideas for Vice President
         1. Discussed Ben Fowler and Mike Gifford – Names were brought up in more of an involvement within chapter, they are not interested in VP role at this time.
         2. Tate or Scott possibly available to step up for VP role? – Charlie to follow up.
   2. Secretary – Will summarize monthly meetings for Newsletter.
      1. Please assign to another ASHRAE member if cannot attend presentation.
   3. Treasurer – Balance is $14,774.47
      1. Outstanding expenses include those will be reflected in next month’s balance:
         1. Nick Thiltgen for CRC.
         2. Brent Weigel shipping cost for engraving.
         3. There has been an issue with TD Bank Bill Pay.
      2. Taxes are Due in Mid-November. Tate will file.
   4. CTTC – Fund raising, PDH Certificates, and events.
      1. Schedule to Region 1 for Excom schedule meeting.
         1. Meeting schedule not ideal for BOG meeting and monthly meeting.
      2. Set up Meeting date for each Chair
         1. RP Night in November
         2. Membership Promotion or YEA Could be in March
         3. Other Chair’s interested: History, GAC, Student Activities.
      3. Greg sent out PDH Certificates for September and October meeting.
         1. Tate to upload attendance list to help Greg D. distribute PDH credits.
   5. EC – Officers please send headshots and Linked In info. We’d like to add this to our website. Send to Rachael or Charlie.
   6. RP/Sponsorship – Nick made a pie chart showing where money goes.
      1. New Sponsorship section to website
         1. Nick to reach out and contact sponsorship list for donations.
         2. Nick to explain difference between sponsorship and research promotion, and where the money goes
      2. Full Circle & Full Circle Plus
         1. $100 due by Mid-November from all applicable board members – goal to achieve full circle plus.
         2. 2-3 members remaining to donate to reach goals.
   7. GAC – October monthly update
      1. Dick W. updated the group on the GAC meeting.
   8. Student Activities – Budget and involvement.
      1. VTC budget meeting – Additional Info? Do we need to support the VTC Chapter more?
      2. Dillon said it seems unlikely they will cancel the student chapter.
      3. Dillon D. is hosting (2) ASHRAE presentations to 3^rd through 6^th graders on 11/15
   9. Historian – Charter states October 1970 was CVC’s beginning.
      1. Committee for 50^th Anniversary of chapter will be Mike Cook, Tom Zoller and Dick Wilcox & Tom Dacres Jr.
      2. Could get next year’s Society President join if we book him soon- Chuck Gulledge
      3. Event planning, Dick to check on hotel availability.
      4. Committee to invite past presidents and nail down date and time for event.
      5. October 2^nd is official charter anniversary date – event does not necessarily need to be on that date. Need to coordinate with UVM parents weekend.
   10. MP – Upgrade membership levels – Scott to reach out and accumulate a list of members who need to renew or upgrade membership.
       1. (2) New members got involved with ASHRAE
       2. Delinquent members?
   11. YEA – YEA involvement and activities
       1. Goal to get CVC member to YEA event. Money in budget.
       2. Additional Events? – Tate C. to pursue VT Billiards Event.
5. New Topics – Meeting Invites:
   1. Charlie C. to invite 2 weeks before event – with the idea of notifying members early and frequently.
   2. Include meeting dates and topics in newsletter and calendar online.
6. ADJOURNMENT – 5:27 PM

Minutes Recorded By: Mallory Fischer
These minutes are the writers understanding of the discussions involved.  If there are any exceptions taken, or omissions, please notify the writer immediately.

Acronyms, For Reference
BOG – Board of Governors
CTTC – Chapter Technology Transfer Committee
GAC – Government Affairs Committee
RP – Research Promotion
MP – Membership Promotion
ECC – Electronics Communications Committee
SAC – Student Activities Committee
YEA – Young Engineers in ASHRAE
CRC – Chapters Regional Conference
CIQ – Chapter Information Questionnaire
MCO – Management By Objective
PAOE – Presidential Award of Excellence