January 2019 Meeting Minutes

Meeting Minutes
Date: 1/9/19

1. CALL TO ORDER
              Time – 4:02pm
   Location – Holiday Inn, Williston Rd 

2. ROLL CALL 

       3.  APPROVAL OF MINUTES
                Prior Minutes Approved – Typo – “GAC” correction needed

3. REPORTS
   1. President
      1. Sponsorship
         1. Previous meeting (3) silver – now added (1) silver & (2) gold sponsors
         2. Nearing year goal/estimate of $3,900
         3. New sponsors – only five meetings left – perhaps push for lower donations, since gold level gets logo displayed at five meetings.
         4. Note to potential sponsors, our fiscal year ends in the summer, so a 2^nd call should be expected from ASHRAE in the fall.
            1. Idea – add spreadsheet column for when folks were last contacted & note what time of year donating works best for their companies, also note what contact method is preferred – phone/ email ect.
         5. Sponsorship tickets – 5 tickets for use with Gold level
            1. Idea was to make attendance easier for companies
            2. Email vs. ticket usage
            3. Note – tickets for typical meeting rate not for Better Buildings Rate
         6. Website
            1. Updated w/ Rachel’s help
            2. Next month: first newsletter

• Nominating Committee
  1. 3-5 ppl – Charlie, Tom, Shawn
  2. President, 2 year term limit, our Chapter has always done 1 year.
  3. Treasurer, 3 year term limit
  4. Floor vote at meeting tonight

1. Treasury
   1. Balance – $14,297
2. Committee chairs
   1. MP
      1. Bring a guest = free meal – add to meeting notices, website, newsletter?
      2. New member goal met – Two people
   2. YEA
      1. Next Tues Waterworks/ trivia
      2. Future YEA events, ideally Thursday week before ASHRAE meetings
      3. Update – goal of 20% increase

• CTTC
  1. Past Meeting Review
     1. Attendance, low 30s
     2. 9-10 reviews on Survey Monkey
     3. Very good reviews
  2. Better Buildings
     1. Discount sign up rate
     2. Directions to add to meeting notice
     3. Name tags?
     4. ASHRAE special evaluator forms – must pass out and collect forms
     5. DL – need to take care of dinner and gift
  3. Upcoming Meetings – Need to have special nights for MP, SA, YEA in March, April, May. Need to finalized topics/locations before determining which is best.
  4. April – Electric vehicle event/ demo – need to determine location
  5. May – Distinguished Lecturer not approved
     1. Smart grids/ Micro grids presentation? Extra PAOE points
     2. State lab tour near VTC – potentially better for student promotion in fall

5. ADJOURNMENT – 5:00 PM

 Minutes Recorded By: Gwen St.Sauveur, Edited by Nick Thiltgen
These minutes are the writers understanding of the discussions involved.  If there are any exceptions taken, or omissions, please notify the writer immediately.

Acronyms, For Reference
BOG – Board of Governors
CTTC – Chapter Technology Transfer Committee
GAC – Grassroots Government Advocacy Committee
RP – Research Promotion
MP – Membership Promotion
ECC – Electronics Communications Committee
SAC – Student Activities Committee
YEA – Young Engineers in ASHRAE
CRC – Chapters Regional Conference
CIQ – Chapter Information Questionnaire
MCO – Management By Objective
PAOE – Presidential Award of Excellence